From the Head of Senior School
It is energising to have all the boys back at School. Most have returned in good spirits, are well presented and ready for the year ahead. Thank you to all parents who understand the importance of setting and maintaining standards for young men. In the classroom the boys are engaged, working hard and doing what their teachers ask.
Social Events
It has been fantastic to see so many boys already involve themselves in the social activities on offer on the weekend. The end of Week 2 saw our Year 7s spend Sunday afternoon with each other completing a range of activities and competitions in their House groups. The aim of this afternoon is to establish a connection between the boys and their House and also between the day boys and boarders. Approximately 80 boys signed up for last Friday’s Valentine’s Day social with the girls at Fairholme College and I commend the boys on their good behaviour at that event. This coming Sunday we have the Year 8 Pool Party with The Glennie School and it is proving to be another popular event.
With all socials, boys are emailed with the details of the event. If they do sign up and then later find out that they are unable to attend, we ask them to please let Mrs Tanya Simpson or Mr Michael Hall know – t.simpson@twgs.qld.edu.au or m.hall@twgs.qld.edu.au. Social events do come with a small charge that is added to parents’ accounts. If a student signs up for a social and does not attend, but has not let anyone know they can't make it, the charge will still be added to his account.
Outdoor Pursuits and Activities Week
All Senior School boys will be engaged in camps or activities in the final week of this term. There is a wonderful array of activities planned across all the ages. We view this week as a very important part of the character development program at the School and, as such, expect all boys to attend. Parents will receive an email with all the relevant camp information shortly. Please contact the Student Services Office if you have any questions regarding the Outdoor Pursuits and Activities Week.
Damage to Laptops
The School-provided laptops that the boys use are on a three-year lease, which means for a student who starts in Year 7, he will receive a new laptop at the end of Year 9 that he will then use for Years 10-12. It is imperative that the boys take good care of their laptops. If there is damage to your son’s laptop that is beyond normal wear and tear, we will be charged an extra fee that will be passed on to parents. Please encourage your son to avoid placing any stickers on his laptop. If he writes on it or draws on it, he will be charged for the replacement case or type cover. His laptop must always be in its protective shell and carried in the school-provided laptop bag. When not in use, he must store it in his locker. Should any damage occur to the laptop, please ask him to take it to the IT Helpdesk so that they can assess the damage and assist your son with getting it repaired or replaced. We have insurance that covers accidental damage and incurs an excess that is charged to your account. Please refer to the online student handbook for current fees and charges.
House Colours
A significant number of boys have been to Student Services since term started to apply for House Colours. To be eligible, boys need to show consistent endeavour in a range of House and School activities. Boys need to accumulate points in four categories:
Category A – House Sport/House Activity
Category B – Cultural/Academic/Cadets/Outdoor Activities/ Clubs/Societies
Category C – GPS Sport and Other Sport
Category D – Service
Boys are first eligible for House Half Colours. They then continue to earn points towards House Full Colours and House Honour Colours. Full details of the Colours process can be found in the Senior School Student Diary. Boys can collect their House Colours application forms from the Student Services Office.
GPS Championship Events
The first GPS Championship event for the year is Swimming which will be held at Chandler on Friday, 1 March. It is a great event to start the year; many boys enjoy spectating and supporting our swimmers. All Year 12 and Year 8 students are expected to attend as spectators. We ask all boys in Years 8 to 12 to support one GPS event per year and, as noted in the School calendar, all Year 9 boys will attend GPS Cross Country in Term 2 and all Year 10 and 11 boys will attend the GPS Track and Field Championships in Term 4.
STEER Tracking
In 2023 we trialled a program called STEER Tracking with our boys in Years 8 and 9. This year, all boys will complete a STEER Tracking assessment during Pastoral Care Groups (PCG) this week. STEER Tracking is an online application that measures, tracks and improves student regulation and wellbeing. It uses a series of stimuli that the boys are asked to respond to and determines if they have a set of biases. Mentors and Heads of House will receive a report of students who are of concern and can develop a series of simple action items designed to assist the boy. All boys are encouraged to complete the assessment. However, parents are welcome to withdraw their son by emailing me at m.oliphant@twgs.qld.edu.au.
Attendance Policy
It is timely that I remind you of our Student Attendance Policy. The key sections of the policy that relate to parents are as follows:
In accordance with the Education (General Provisions) Act 2006, children between the age of 6 and 16 must be enrolled at a state or non-government school and must attend the school at all times when the School is open for instruction, or for participation in school activities. Additionally, in keeping with the co-curricular life of Toowoomba Grammar School, students are required to attend all activities as requested; some activities may occur out of normal school hours.
Authorised absence – an absence where the reason provided by the parent/caregiver is acceptable to the School.
Unauthorised absence – an absence where the reason provided by the parent/caregiver is considered to be unacceptable to the School.
Unexplained absence – an absence for which no reason is provided by the parent/caregiver.
Reporting – the School will report all authorised, unauthorised and unexplained absences on student report cards at the end of each semester. The School is also obligated to report student absences to the Department of Education at the end of each semester.
Absences from School can be recorded via the Parent Lounge. Absences from attendance at School can, however, be authorised under the following categories:
- Health related absences
- Pastoral or family reasons
- Representative sporting reasons.
Absences for family holidays are typically recorded as unauthorised.
If a request for an extended absence is required, these can be made to the respective Head of School and the following factors are considered:
- The period of absence
- The reasons for the absence
- The student’s recent history of absence
- The student’s academic progress and assessments due during or immediately following the period of absence
- The student’s capacity to complete the current curriculum studies during the absence and at the completion of the absence
- The student’s co-curricular commitments during the absence.
The decision to be absent during term time (authorised or unauthorised) carries certain expectations and understanding, namely that the student:
- Will meet with each of his teachers before his departure to ascertain the work required to keep up to date during the period of his absence
- Will identify any co-curricular commitments that he will miss during his absence and communicate this with his coaches/teachers
- Will be required to complete the work that will be missed by a time negotiated with his teachers
- May be issued with a sanction if the work is incomplete in part or whole upon his return from the absence.
Parents may be requested to provide documentary explanation for all absences. This includes the provision of documents that satisfy the Queensland Curriculum and Assessment Authority (QCAA) and its requirements for Access Arrangements and Reasonable Adjustments (AARA). Specifically, examinations for Year 11 and 12 students can only be rescheduled with supporting documentation from a medical professional. Medical certificates must include the reason for the absence as per the Academic and Assessment Policy.
The School is not obliged to provide alternative class, assessment or lost time for students who may be granted absence. It is the student’s responsibility to complete the work missed during his absence and the School will not discount fees for the period of absence.
I am looking forward to seeing the boys working hard on their schoolwork and in their co-curricular events throughout the remainder of this term.
Mark Oliphant
Head of Senior School